Accounts Payable Coordinator, Municipal Association of South Carolina
Job Category
Finance
Employee Status
Full Time
Job Duties
- Records, monitors, and validates daily bank activity for the Association and its related entities; receives, reviews and processes incoming invoices; ensures supporting documentation is accurate and complete; performs data entry into document management and financial accounting systems software ensures invoices are coded consistently for internal management reporting and to allow detection of duplicate payments; coordinates payment approval and processing. Ensures that invoices are properly coded and posted; maintains vendor information database and utilizes the IRS website to verify their EIN and/or Social Security Number for 1099 information; processes credit card billings and manages credit card issuance and usage for Association staff; and processes checks and EFTs on a weekly basis for the Association and its related entities.
- Monitors prepaid postage account. Reconciles usage and maintains appropriate funds in account; takes appropriate steps to ensure the Association benefits from discounts and advantageous payment terms; manages payment dates to maximize cash flow; monitors daily cash balances and initiates transfers between operating and money market accounts; and prepares monthly sales tax and other required reports. Prepares annual 1099 reports.
- Reconciles various accounts such as prepaid expenses, petty cash, accounts payable, intercompany transactions, etc; maintains fixed asset records; maintains documentation for automobile tags and titles; receives and responds to inquiries and requests for assistance in areas of responsibility; assists receptionist with front desk coverage as needed; performs other routine clerical work; and performs all other duties as assigned.
Qualifications
- Requires high school diploma or GED equivalent supplemented by formal training, special courses or self-education that is equivalent to satisfactory completion of one year of college education or specialized advanced training in accounting or a closely related field.
- Three years of experience in accounting or finance. Experience and education may be substituted for one another.
- Specialized experience with electronic payments, sales tax reporting, processing escheats, reconciliation, processing intercompany payments and working in a multi-company environment is preferred.
- Strong computer skills including experience with Microsoft Office.
- Discretion and confidentiality when handling sensitive information.
- Great organization, planning, time management, and prioritization skills.
- SC driver’s license
Pay Info
Competitive salary based on qualifications and excellent benefits package including South Carolina State Retirement and insurance
How to Apply
Visit the Municipal Association of SC Career Center.
Deadline
Equal Opportunity Employer
The Municipal Association of South Carolina is an Equal Opportunity Employer.